Introduction
EmployeeMetta values the privacy of its employees and is committed to protecting the personal and professional information collected through our Employee Management System. This Privacy Policy outlines our practices regarding the collection, use, storage, and sharing of employee data.
Information We Collect
We collect the following types of information:
- Personal Identification: Name, contact details, date of birth, and government-issued identification numbers.
- Employment Details: Job title, department, work schedule, and performance records.
- System Usage Data: Login times, IP addresses, and activity logs.
- Financial Information: Bank account details for payroll processing.
How We Use Your Information
Your information is used for the following purposes:
- Employee onboarding, payroll processing, and performance management.
- Maintaining accurate employment records.
- Ensuring secure access to the EmployeeMetta system.
- Compliance with legal and regulatory requirements.
How We Protect Your Information
We implement strict security measures to safeguard your information, including:
- Encrypted data storage and secure servers.
- Regular security audits and vulnerability assessments.
- Role-based access controls to limit data exposure.
- Mandatory confidentiality agreements for employees handling sensitive information.
Sharing of Information
EmployeeMetta does not sell or share your personal information with third parties, except in the following circumstances:
- When required by law or in response to valid legal requests.
- With trusted service providers to facilitate payroll, benefits, or IT services.
- During internal audits or compliance reviews.
Your Rights
As an employee, you have the following rights:
- Access to your personal data stored in the system.
- Request corrections to inaccurate or incomplete information.
- Withdraw consent for specific data processing activities, where applicable.
- Raise concerns about data privacy or security with the HR department.
Data Retention
EmployeeMetta retains your personal data for the duration of your employment and as required by law. After termination, certain records may be archived for legal and compliance purposes.
Changes to This Privacy Policy
EmployeeMetta reserves the right to update this Privacy Policy at any time. Employees will be notified of significant changes through system announcements or email.
Contact Information
If you have any questions about this Privacy Policy, please contact us at info@employeemetta.com.